1. An average day for a therapist in an established practice
2. Client work
3. Private Practice administration
4. Private Practice tasks
5. Free Download Planner Template


Below is the description of an assumed ‘average’ day for a therapist. There is a range of responsibilities and tasks that a therapist is required to do over a longer period of time. This involves tasks that may occur weekly, monthly, or on an annual basis. Those less regular tasks are not included in this snapshot view of an average day.

For an established private practice, the client load will be fully established. This may mean additional plans for growth can be reduced or alternatively, another therapist could be hired.​

*Disclaimer: this snapshot view of a day in the life of a therapy practice is based on the assumption the practice is run by a sole practitioner. Larger therapy practices may involve different activities.


As an established practice, you may be reaching your capacity to deliver individual client work. If you are happy to keep your private practice at this level, then you can keep doing what you’ve done to maintain a steady flow of clients.

If you wish to grow your practice even further, you can explore new income earning prospects such as hiring other therapists, collaborating with other professionals, or developing programs suited for group or corporate work.

As with any growth, it’s important to remember that investment in your business equates to a return in future potential income. This means you should not expect to do all the work yourself and instead invest funds into hiring people to help deliver the services that you want your private practice to provide.

  • 7 clients today
  • Client work admin


It’s important to undertake regular self-care to benefit both your personal life and your professional life. Developing good self-care practices helps to reduce burnout that is experienced by professionals within the mental health industry.

Supervision may also be considered a part of your self-care, however, it is an important part of your work as a therapist. It can be included as self-care for the purposes of identifying it separately from client work and business tasks.

  • Meditation and breathing practice
  • 30 min walk
  • Art session


Private practice administration work refers to the tasks that are considered a part of your private practice operations. It is work that keeps the office running.

As a new private practice, this category of work is essential as it forms the foundation on which your private practice will operate.

  • Restock art materials
  • Approve anxiety psychoeducation handouts

If you need help to establish the systems for your private practice, you may like to purchase our Admin Package that is available in the store here.

This package provides the foundations of the most common administrative tasks to run your practice.

The package includes 4 major sections:


  • BUSINESS ADMIN – these documents focus on the daily grind of your business including centralising important business information, establishing your financial and legal policies, and utilising calendars to help keep you on track on a daily, weekly, monthly and annual basis.
  • BUSINESS DEVELOPMENT – these documents will help you establish the foundation of why you started your own practice. You can use these documents to discover your business goals and then create a strategy to help you achieve your goals. A project template is included to help you get started on your next successful project.
  • CLIENT ADMIN – these documents will help you manage information and obligations to your clients, including consent, privacy, information requests, and establishing a social media policy in an ever-growing digital world.
  • EMAIL AND LETTER TEMPLATES – these templates will help you communicate professionally with clients and other 3rd parties about the most common and difficult requests.


These items listed under private practice tasks is the work you need to undertake to build your private practice over the long term. It is any work that is considered outside of your operational tasks.

These items are usually based on forward planning as you develop the products and services that your private practice will offer to clients.

  • Approve advertisement to hire a new therapist
  • Review proposal for a community outreach program

Further reading:

FREE DOWNLOAD: Planner Template

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A Day in the Life of an Established Art Therapy Practice

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